Buying from a supplier in another country can open up better products and prices. It can also go wrong if you trust the wrong company. Most problems can be avoided with a few simple checks before you send money.
Where to Find Suppliers
- Trade fairs and exhibitions: meeting suppliers face to face is still one of the best ways to judge them.
- Chambers of commerce and trade bodies: many keep member lists and can confirm if a company is registered.
- Government trade promotion offices: embassies and trade departments often help buyers connect with exporters.
- Online B2B platforms: useful for a first search, but always verify the company outside the platform.
- Referrals: other buyers and freight forwarders often know which suppliers are reliable.
Checks Before You Order
- Company registration: ask for registration documents and check them with the official registry where possible.
- Physical address: make sure the company has a real office, warehouse or factory. A video call or a visit helps.
- Bank details: the bank account should be in the same company name as the contract and invoice.
- Samples: pay for samples if needed. A supplier who refuses samples for a serious order is a warning sign.
- References: ask for contacts of other buyers, and actually call them.
- Written contract: agree product specifications, quantity, price, Incoterm, delivery date and payment terms in writing.
Common Warning Signs
- Prices that are far below the market for the same quality.
- Pressure to pay quickly “before the price goes up”.
- A sudden change of bank details by email. Always confirm by phone with a known contact.
- Only free email addresses and no company website or registration.
- Unwillingness to share samples, photos of stock or a video call.
Safer Payment Options
For new suppliers, avoid paying 100% in advance. Common safer options include a small deposit with the balance against shipping documents, payment through a bank using documentary collection, or a letter of credit for larger orders. Talk to your bank about which option suits your trade.
Use Inspection When It Matters
For larger orders, a pre-shipment inspection by an independent agency can check quality, quantity and packing before the goods leave. The cost is small compared with the risk of receiving the wrong product.
How Rawaani Global Helps
Finding and checking suppliers is part of our sourcing service. We meet suppliers, check samples and share clear written terms with our buyers. If you need help sourcing a product, get in touch with us.